Hello,
You might receive a message
like the following from the Carmen team:
Dear PROF. TRINKO,
The Carmen team will be deleting a range of old courses from the system during
the week of March 16-22. This will result in the complete removal of those
courses (content, discussions, tool settings, student data, and grades). The
removal list includes courses from Summer 2005 and courses transferred to Carmen
from WebCT.
Our records show the following courses of interest to you will be
removed:
Summer 2005: EDU T&L 693.10
(TRINKO) -30
(edutl_693.10_su2005_30) WebCT Transfered:
WEBCT:EDUPAES 632 Sp05
(zwct_edupaes_632_sp2005_trinko)
Additionally, we will be removing all practice courses used in Carmen workshops.
If you need to create personal backups of any course materials or student data,
please visit "Backing Up Data" <http://telr.osu.edu/carmen-help/instructors/common_backup.htm>
for instructions. The course deletion process will occur throughout the week of
March 16-22, and the courses listed above may be deleted at any time within that
range. Please plan to backup any material you wish to save before Sunday, March
16.
There is no need to reply in acknowledgment of this message. However, if you
have questions about this process or require assistance to backup your
materials, we invite you to contact us at
carmen@osu.edu
by Monday, March 10th.
Removing these courses is necessary for system maintenance and is consistent
with the University's record retention schedule. (See "Retention of Student Data
and Courses" <http://telr.osu.edu/carmen/terms/data.htm>
for details.)
Sincerely,
Carmen Support Staff
Backing up your Carmen
course is a multistep process. I have outlined this process in this e-mail for
you.
Backups of the Carmen system are maintained for restoration in the case of
catastrophe. However, individual course data cannot be restored.
It is the instructor's responsibility, as well as a highly recommended best
practice, to maintain a current copy of the Carmen grade book and other critical
course and content files outside the system at all times.
1. To backup course materials, export course components using
Copy Course Components.
(see below
section A)
2. To backup student grades, dropbox submissions, and discussion messages, see:
To back up Survey and Quiz responses as CSV files, see Part D of the Carmen
online guide
Surveys: Set Up Surveys
for information about creating reports for surveys. The process to create
reports for quizzes is the similar, though some of the options differ.
****************************************************************************
The Copy Course Components utility allows you to reuse materials from an
existing course as well as to export a backup of your course materials for later
use. However, user data is NOT copied. Follow these steps to select and copy
existing course components from one course to another. For best results, work
through these steps in order.
For a general overview of Copying Course Components, see
Copy Course Components: Overview.
You
can copy components from any course that you have instructor-level access to. If
you would like to copy components of
another instructor's course, that instructor will need to add you
either as an instructor or content editor in their course. See
Classlist: Enroll Participants
for more information.
If
you are copying linked or associated components, you must copy
all of the related components at the same time. See
Special Considerations
for tips about copying linked components and settings that DO NOT copy.
1. Log in to Carmen.
2. Click
Edit
next to the title of the
target course (that is, the one you will be using this quarter), OR
open the course homepage for the target course, then click
Edit Course.
3. Click
Import/Export/Copy
Components.
4. Select
Copy Course Components from Another Org Unit.
5. Click
Next.
1. The
Copy Course Components page will appear, divided into two
sections:
View
Detail beside a component to
see existing items.
2. After selecting the source offering, the bottom section of the page expands
to list the components available. Select the components you want to copy using
the checkbox next to each component.
3. After selecting the source offering, scroll down and click
Next.
You
can either
Copy all items from a given component/tool, or you can
Select individual items to copy.
4. If you choose to
Copy all items for each component, you will go directly to the
Confirm Components to Copy page after clicking
Next. If you choose
Select individual items to copy for any component, separate
Select Items pages will appear for each relevant component after
you click
Next.
The
Select items page lists all the items and any sub-items
contained in the current component. (For example, on the Select Dropbox Items
page, you will see all of the dropbox folders and categories.) To view
sub-items, click
next
to an item.
1. The
Confirm Components to Copy page appears, listing all components
that will be copied and the number of items selected for each component. If
needed, click
Modify to change items selected and adjust your selections on
the
Select Items pages.
2. As Carmen copies components, the
Copy Summary page shows the copy progress. When successfully
copied, a green checkmark appears beside the component; if any component fails
to copy properly, a red X will appear beside it.
3. When Carmen is finished copying, click
Done. To return to Carmen's main page, click
My Home in the top left corner of the window.
When
copying components with dates attached (e.g., Calendar, News), the dates will
not update for the new quarter. Dates must be manually corrected. In
addition, most options under Grades Setup will not be copied; these settings
must be adjusted manually in the new course.
You can export components from your course offering if you need to reuse
components in another course management system or to store the components for a
later date. Like copying course components, neither user data nor associations
between components will be exported.
Components
are exported in a standard file format (an IMS CP-compliant zip file), which
means you should be able to reuse these components in any learning management
system that supports this format. You can also unzip and access the files
directly.
The following components can be exported:
1. Log in to Carmen.
2. Click
Edit
next to the title of the
source course, or open the course homepage for the
target course then click
Edit Course.
3. Click
Import/Export/Copy
Components.
4. Select
Export Components and click
Next.
5. Select the components you want to export using the checkbox next to each
component. To export only certain items from a component, choose
Select individual items to export. This will allow you to
select, for example, individual quizzes, FAQ sections, dropbox folders, etc. See
Steps 2 and 3 above for information on selecting and confirming components.
6. Click
Next to begin export. The
Export Course Components page is displayed, showing the export
progress. When a component has been successfully exported, a green checkmark
appears beside it. If any component fails to export properly, a red X will
appear beside it.
7. When the process is finished, click
Done. A final
Export Summary page is displayed where you can download the
export file.
8. To access the files directly, download the export file then unzip it; this
reveals all the individuals files that were within the zipped folder.
******************************************************************************
Grade items and final grades can be exported in a .csv (comma separated values)
format that can be imported into other applications, including Excel.
1.
Access the Gradebook,
click on
Enter
Grades
in the Menu, and click
Export
to File
in the toolbar.
2. Select
Export Options.
3. Check boxes for grade items and categories under
Choose Grades to Export.
4. Click
Export to CSV File. When your file is processed, a link to the
file appears in a popup window.
5. Save the .csv file to your computer. The file can be viewed and edited in a
.csv-compatible application, such as Excel.
6.
Before
you make any changes to the exported file in Excel, choose
File >
Save As… and change the
Save as type dropdown box to CSV format. Click
Save.
Important:
Failure to follow this step will result in a file that will not be properly
formatted for data entry and re-importing into Carmen.
******************************************************************************
Section C
Download Dropbox Submissions:
Manage Submissions
1. Click
Dropbox.
2. Click on a folder name to view and download submissions.
For
each file, you can see the name, file type, and size. You can also see any
comments your students made when submitting the file.
To
Email a student, click the student's name (either by their submission or in the
unsubmitted list). Click
Email Unsubmitted Students to send an email to all students who
haven't submitted a file to the folder.
3. Filter submissions by selecting an option from the drop-down menu at upper
right (Show Everyone, Show Submitted, Show Unsubmitted, Show Read, Show Unread,
Show With Feedback, and Show Without Feedback).
4.
Use the
View By, Search for, and
Paging options to customize your view of the submissions.
5. Check the boxes next to submissions you want to download. To select all the
submissions for download at once, check the box in the header. (Downloaded
assignments are combined into a single zip file.)
You
can see which submissions you have downloaded by noting whether
Read
or
Unread
appears beside the file.
You
can open files one by one to read them online. You can also download them as a
group to read off-line. If you want to make comments within the documents, you
will need to download them.
6. Click the
Download icon.
7. Save the zip file on your computer, then locate and open the files.
Use
the action buttons in the header and footer to manage your submissions. Select
relevant submissions, and then click
Delete to remove them, click
Mark Read to mark them as Downloaded, and click
Flag to flag them for later attention. (Select flagged items and
click
Flag again to unflag them).
******************************************************************************
Section D
Discussions:
Compile and Print Messages
You might want to compile discussion messages in order to:
1.
Archive / backup conversations,
2.
Print or save to desktop so messages can be evaluated off-line
3.
Copy-and-paste messages in Content for student reference while the discussion
itself is closed/hidden
To Compile all messages:
1. Go to the Topic you wish to compile.
2. To compile all messages, check the box to select all messages; Click
View
Selected Messages as Printable.
3. This will create a popup window with all of the selected messages. (The order
of messages in the popup menu will be the same as in the Discussions tool.
Specifically, if you are set to View: Threaded, they will compile in threaded
order. If you are set to View: All Messages and messages are sorted by author,
they will compile in that order.)
• To print: Use the print button at the bottom of the popup window if you want a
paper copy, or if you have the ability to "print to PDF."
• To save: Select (Ctrl + A) and copy (Ctrl + C) the entire window, open a new
Word document, and paste (Ctrl + V) then save (Ctrl + S) the Word document.
4. Repeat above steps to print or save more messages.
To Compile select messages:
1. Go to the Topic you wish to compile.
2. To compile selected messages, check the box next to the messages you wish to
compile.
3. Click
View
Selected Messages as Printable.
This will create a popup window with only those messages you selected.
• Use the print button at the bottom of the popup window if you want a paper
copy, or if you have the ability to “print to PDF”
• Select (Ctrl + A) and copy (Ctrl + C) the entire window, open a new Word
document, and paste (Ctrl + V) then save (Ctrl + S) the Word document.
4. Repeat above steps to print or save more messages.