| What is a vacation message?
A vacation message in e-mail is an automated response
that is generated by the e-mail server for a pre-defined period of time.
The message is sent to the sender of each e-mail message that is delivered
to you; but only once. The server keeps track of the addresses to
which it has delivered the vacation message, so that each unique e-mail
address only receives the vacation reply once.
How do I set a vacation message?
Vacation messages are configured through the webmail interface at
http://www.lima.ohio-state.edu/webmail. Connect to this URL with
your browser, and login with your username and password.
Follow these steps to activate or deactivate the sending of
vacation messages and to write the message you want sent in response to
email messages while you are away.
Click the Options tab.
Click the Vacation Message box on the left panel.
Turn your vacation message on or off.
To toggle on the vacation message reply, click the box
labeled "Enable automatic vacation reply".
To toggle off the vacation reply message, click the box
labeled "Enable automatic vacation reply".
Type a start date and end date for your vacation message.
The start date is the current date, and the end date should
be the date you want the vacation mail to stop.
In the text box, type the number of days after which you
would like a reply sent to a repeat mail sender.
The number of days entered here is the number of days
between automatic replies to a repeat mail sender. This means a sender
will receive one vacation reply, no matter how many messages he sends to
you, during the time period you specify.
Type a subject for the message or leave it blank.
-
If you leave $SUBJECT in this field, then the subject of
the message sent to you will be the subject of your reply.
In the text boxes, type your internal and external vacation
message.
Internal messages are sent to users in the same domain (i.e.
@lima.ohio-state.edu); and external messages are sent to all other users
(including @osu.edu).
-
These messages are sent only when the box to enable
vacation messages is checked.
Click Save Changes.
Login to the webmail system. Select Options.
Select Vacation Message. Uncheck the box labelled "Enable automatic
vacation reply". Click Save Changes. |
